How to – Business report writing

Here are some tips if you are looking to write a business report , with tips provided from and which are both good  business writing resources available for free online on this subject .

Here are some snippets  and links  to these free resources for “business report writing”

A business report  conveys information which helps you to make business decisions  based on the data and analysis provided on current business conditions. One of the important factors of writing a business report also focuses on choosing  the correct business template and structure of the report which is often ignored and can lend heavily to the marketing of that report.

Help sheet Business reports  -

sydney edu au business report writing

What is a business report?
Organisations need accurate, timely, objective and concise information to make
effective decisions. A business rport can be defined as “an organised presentation of information to
a specific audience for the purpose of helping an organisation achieve an objective”


The language of business and business writing  is known either as the report format or as report style writing.  An important point in favour of report style writing for your purposes is that, in most cases, well organised reports are less time consuming to evaluate.

Guide to business report writing –

Guide to business report writing

In business, the information provided in reports needs to be easy to find, and written in such a way that the client can understand it. This is one reason why reports are divided into sections clearly labelled with headings and sub-headings.



Before writing the report

If the report is for your board of directors, the report should contain more  and different targeted information than if it’s directed toward employees who work within your division. Consider the information that is relevant to who will be reading the report and don’t include data that is unnecessary.

Your purpose and intentions of the report should be detailed at the very beginning of the report in a clear concise and structured way.

Business report writing – The ideal structure of a business report

report title
your name
submission date

overview of subject matter
methods of analysis

list of numbered sections in report and their page numbers

terms of reference
outline of report’s structure

headings and sub-headings which reflect the contents of each section. Includes information on method of data collection (if applicable), the findings of the report and discussion of findings in light of theory

states the major inferences that can be drawn from the discussion
makes recommendations

list of reference material consulted during research for report

information that supports your analysis but is not essential to its explanation


Conclusions – The conclusions should summarize the Findings section, do not include diagrams or graphs in this area. This area should be short, clearly follow the order of the findings and lead naturally into the recommendations.

You should never include new information in the conclusions


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